The company feature is for accounts where time tracking is not only personal. It gives an organization a shared company context for employees, reports, permissions, and worktime records.
Use a company account when worktime belongs to a business that must keep records, review employee activity, and prove worktime later.
What a company contains
A company profile can include:
- company name
- contact person
- contact address
- country
- employees
- employee permissions
- weekly working hours
- company settings
The company profile is used as the organizational context for employees and reports. Company owners can edit the company information. Non-owners may see the company context, but cannot change owner-only fields.
Creating a company
If your account can create a company, open Company and choose Create company. Enter the company name and save it. After creation, the company page shows the company overview, employee management, and owner-only settings.
Employees and permissions
Company owners can add employees with name, email address, permission, and weekly hours.
The permission options are:
- Member: normal employee access.
- Controller: review-oriented access for controlling and reporting.
- Owner: administrative access for company management.
Weekly hours are used as an organizational worktime setting. This helps reports and working-time review because the expected work volume is stored with the employee context.
Active and inactive employees
Employees can be active or inactive. Deactivation is useful when a person should no longer participate in active company work, but historical records still matter.
This is different from deleting an employee account. Deactivation preserves the company context and is usually the better first step when worktime records must remain available.
Company report header
Company owners can enable Enforce company header on reports. When this is active, reports use the company identity consistently. This is useful when reports are shared externally or need to show the organization rather than a personal account.
Account removal: personal accounts and company accounts are different
Time & Bill treats personal accounts and company accounts differently.
A personal account can remove itself from the privacy settings when no company ownership conflict blocks deletion. In that case, the account removal deletes the personal account data and cannot be undone.
Company accounts are different because a company may have legitimate reasons to keep worktime records. This is especially important for:
- proof of work performed
- project documentation
- customer billing support
- employee worktime records
- legal retention and compliance duties
- defense against later disputes
For GDPR purposes, deletion is not always the only valid outcome. Personal data should not be kept without a reason, but a company can have legal obligations or legitimate interests that require retaining worktime evidence. That is why company-related accounts cannot always be removed in the same way as a personal standalone account.
Employee account removal by a company owner
Company owners can remove employee accounts from the company area. The app warns that this deletes the full employee account including working hours, expenses, projects, and other data, and that it cannot be undone.
Use this carefully. If the company still needs the employee’s worktime records as proof, deactivation may be more appropriate than deletion.
Company owner account removal
A company owner cannot simply remove their own administrator account while company employees still exist. The privacy area shows that all company employees must be removed first. This prevents a company from being left without responsible administration and protects company worktime records from accidental loss.
Practical recommendation
Use this rule of thumb:
- Use a personal account for individual time tracking where the person controls their own data.
- Use a company account when a business must manage employees and retain worktime records.
- Deactivate employees when they leave but records still need to remain available.
- Delete only when the company has confirmed that removal is allowed and no retention need remains.